Overnight Shift Functionality
Overview
Some organizations may treat their employee’s overnight work as a collective shift rather than separate timecards assigned to the two respective days. The main impact of this treatment is that the overnight shift hours are considered in aggregate for determining overtime eligibility.
In the example below, an employee works from 5:00 pm to 2:00 am, equating to 9 total hours or 8.5 paid hours.
When timecards for each day are considered individually, the employee does not earn overtime on either day.
When the timecards are considered in aggregate, the employee is eligible for 0.50 hours of overtime pay (when the 8-hour California daily overtime law is considered). Picktrace can correctly track aggregate timecards and potential overtime using the Overnight Shift Functionality. Please reach out to your Customer Success Manager to discuss enabling this feature for your organization.
How Does Overnight Shift Functionality Work?
- Continuous timecards which pass midnight are considered on a collective basis (i.e. hours and pieces will be combined) and these records will be assigned to the calendar day on which the work began (in the above example, this is Day 1).
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Overnight shift data is displayed as follows:
- Timecards & Production Records - There is a ‘Shift Start’ column that displays the first checkpoint in a shift for each timecard and production record. An overnight icon brightness_4 is also displayed if the record is on the 2nd day of an overnight shift. The columns can be hidden through the ‘Column Visibility’ setting.
- Timeline - There is now an arrow and icon brightness_4 to indicate when a timecard before or after midnight is part of an overnight shift, as well as clickable dates to bring the user to the previous or next day in order to see the rest of the timecards for that shift. These new options can be hidden through the ‘Overnights’ toggle setting.
- Dashboard and Reports - When the Dashboard and Reports are filtered for dates that include overnight shifts, the results still appear with the date of the respective days worked. However, when the dashboard or a report is filtered for only Day 1 of an overnight shift, the results will include Day 2’s overnight shift work as well. In the below example, only 1/15/21 was filtered but the results also include 2 hours from 1/16/21 because they were part of the overnight shift starting on 1/15/21.
Payroll - When Payroll is exported for dates that include overnight shifts, the data is aggregated by shift date and only shown for the shift’s start date. In the below example, the hours worked on day 2 (1/16/21) of an overnight shift appear in the line items for day 1 (1/15/21).
Please review our video for more information about the Overnight Shift Functionality, by clicking on the following link below: